Productivity Genius: Master Your Schedule, Achieve Extraordinary Results

• Ep 43 Beating Yourself Up is Seriously Slowing You Down

  In this episode of The Productivity Genius Podcast, Kelly Fifield addresses a common yet counterproductive habit: self-criticism. While tough love might seem like a motivator, Kelly reveals how being hard on yourself actually creates fear, hesitation, and avoidance, ultimately slowing you down. Discover how self-compassion is a game-changing productivity tool that not only boosts your momentum but also makes the journey to your goals more enjoyable and sustainable. Learn how to rewrite your inner dialogue, support your inner self, and unlock your true potential. What You’ll Learn in This Episode: Why Self-Criticism Doesn’t Work: How it triggers your brain’s stress response (fight, flight, or freeze). The hidden costs of self-criticism: avoidance, wasted mental energy, and reinforced limiting beliefs. The Productivity Power of Self-Compassion: How kindness builds resilience and reduces procrastination. Why a calm, supportive mindset fosters creativity and problem-solving. Practical Ways to Support Your Inner Self: Learn to speak kindly to the critical, scared, and protective parts of your psyche. Reassure yourself with compassionate self-talk to create safety and confidence in taking bold actions. Recommended Reading: No Bad Parts by Richard Schwartz: Explore the Internal Family Systems model to harmonize your inner world with compassion. Action Step for Today: When facing a challenging task, pause and notice what emotions arise. Speak directly to the parts of yourself that feel fear or resistance. Reassure yourself with kind thoughts like, “No matter what happens, I’ve got my own back, and I’m proud of myself for trying.” Free Resource:Don’t miss Kelly’s AI Quick Start Mini Course! Learn how to save hours each week using simple, powerful AI tools tailored for coaches. The course is packed with step-by-step instructions and cut-and-paste templates to help you start leveraging AI effectively—no tech expertise required.👉 Get your free AI Quick Start Mini Course here. Key Takeaways: Self-compassion isn’t just a feel-good strategy; it’s a productivity superpower. Being kind to yourself creates the safety and clarity needed to take bold, effective action. Over time, self-compassion helps you build trust in your abilities and sustain momentum toward your goals. Connect with Kelly: Instagram: @ProductivityGeniusCoach Email: [email protected] Rate & Review:If this episode resonated with you, please leave a review! Share how self-compassion has shifted your productivity and empowered you to reach your goals. Sneak Peek into the Next Episode:In the next episode, Kelly will explore time blocking, a powerful strategy to structure your day and protect your focus. Think of it as Tetris for your schedule—don’t miss it!

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• #42 How to Change the Stories That Sabotage Your Time Management

  In this episode of The Productivity Genius Podcast, Kelly Fifield dives into the powerful concept of rewriting the stories we tell ourselves about time management and productivity. These narratives, often formed from repeated thoughts or inherited beliefs, can either propel us forward or hold us back. Kelly explains how to identify limiting stories, question their validity, and reframe them to support your goals. If you’ve ever felt stuck in unproductive patterns or self-doubt, this episode will empower you to rewrite your story and take control of your time. What You’ll Learn in This Episode: Understanding Productivity Stories: How repeated thoughts create beliefs that shape our actions. The impact of inherited or societal narratives on your approach to productivity. Why even seemingly positive beliefs can inadvertently sabotage your efficiency. Three Steps to Rewrite Limiting Stories: Identify: Notice the thoughts and narratives you have about time and productivity. Question: Ask if these stories are always true or if they’re based on assumptions or isolated experiences. Reframe: Replace limiting beliefs with empowering ones that focus on progress and growth. Examples of Shifting Narratives: From “There’s never enough time” to “I’m learning to work more efficiently.” From “I’m a procrastinator” to “I’m discovering strategies that help me start tasks sooner.” Why Kindness Matters: How self-compassion plays a critical role in transforming your productivity mindset. Why beating yourself up perpetuates limiting beliefs and slows progress. Action Step for Today: Write down 5–10 limiting beliefs you have about time or productivity (e.g., “I’m always behind” or “I can’t stick to a schedule”). Choose one belief to rewrite using a realistic, empowering statement. Focus on small, compassionate shifts in your thinking to create lasting change. Key Takeaways: The stories you tell yourself about time management are not permanent—you have the power to rewrite them. Progress begins with identifying limiting beliefs, questioning their truth, and reframing them into supportive narratives. Kindness and self-compassion are essential for fostering a productive mindset. Resources Mentioned: Keep a notebook or digital note app handy to document your productivity stories and their reframes. Connect with Kelly: Instagram: @ProductivityGeniusCoach Email: [email protected] Rate & Review:Enjoying the podcast? Share your experience and leave a review to help others discover actionable strategies for rewriting their productivity stories. Sneak Peek into the Next Episode:Next time, Kelly explores the role of self-compassion in time management and how being kind to yourself can actually boost productivity. Learn how to overcome setbacks, track your progress, and fast-track your efforts with less stress. Don’t miss it!

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• Ep 41 Clear Mental Overwhelm in 10 Minutes

  In this episode of The Productivity Genius Podcast, Kelly Fifield introduces one of the simplest yet most effective tools for managing mental clutter: the brain dump method. Feeling overwhelmed by everything you need to do? Kelly walks you through this transformative practice that helps you declutter your mind, organize your thoughts, and start your day (or week) with clarity and calm. Whether you’re a pen-and-paper fan or prefer a tech-savvy approach, this episode has you covered. What You’ll Learn in This Episode: The Brain Dump Method: What it is and why it’s essential for reducing mental overwhelm. How it helps you gain clarity, set priorities, and stop worrying about forgetting important tasks. How to Perform a Brain Dump: The step-by-step process of transferring everything in your mind onto paper or a digital tool. Ways to organize your list into actionable categories like work, home, and personal goals. Using the Custom Brain Dump GPT: A powerful, free tool to guide you through the brain dump process with simple questions. Features like photo input for handwritten lists, voice mode, and automated organization. Access the tool: Brain Dump GPT Best Times to Use a Brain Dump: When feeling overwhelmed or stuck. At the start of the week to set priorities. Before bed to calm your mind for better sleep. Action Step for the Week: Set a 10-minute timer and perform your first brain dump. Use pen and paper or the custom GPT linked in the show notes. Organize your list, pick one task to complete, and focus on it before returning to the rest. Key Takeaways: A brain dump shifts the mental burden onto paper or a tool, freeing up space for clarity and focus. Incorporating this habit into your routine can improve your productivity and mental well-being. The custom GPT simplifies and enhances the process, making it easy to start anytime, anywhere. Resources Mentioned: Custom Brain Dump GPT: A guided tool to help you perform and organize your brain dump effortlessly. Connect with Kelly: Instagram: @ProductivityGeniusCoach Email: [email protected] Rate & Review:Enjoying the podcast? Share your thoughts and leave a review to help others discover simple, effective tools to clear mental clutter and boost productivity. Sneak Peek into the Next Episode:Don’t miss the next episode, where Kelly shares how to plan your day or week in a way that feels doable and sustainable. Learn how to create a system that works for you and brings your productivity to the next level!

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• #40 The Two Brains Behind Time Management

  In this episode of The Productivity Genius Podcast, Kelly Fifield explores the fascinating concept of how your brain impacts time management. Learn about the two "brains" behind your decision-making—the primitive brain (your "toddler brain") and the prefrontal cortex (your "adult brain")—and how their tug-of-war shapes your productivity. Kelly breaks down how to work with your brain, not against it, and shares three actionable strategies to quiet the toddler brain and empower the adult brain. What You’ll Learn in This Episode: Understanding the Two Brains: The primitive brain (toddler brain): Focused on instant gratification, comfort, and safety. The prefrontal cortex (adult brain): Responsible for planning, long-term goals, and logical decisions. Why Your Brain Works Against Your Productivity: How the toddler brain derails your plans with distractions and procrastination. Why this internal struggle is natural and not a sign of laziness or lack of discipline. Three Simple Strategies to Harness Your Brain’s Power: Plan Ahead: Engage your prefrontal cortex by making decisions in advance about your priorities. Start Small: Break big tasks into tiny, manageable steps to overcome resistance from the toddler brain. Celebrate Wins: Use rewards to motivate and reinforce positive habits, strengthening your commitment to productivity. Action Step for the Week: Reflect on a time when your toddler brain kept you from accomplishing something. Identify strategies (planning ahead, starting small, or rewarding yourself) to help your adult brain win next time. Key Takeaways: Your brain isn’t broken—it’s working exactly as it was designed. By understanding your brain’s natural tendencies, you can work with it to overcome procrastination and distractions. Building trust in yourself is the foundation of effective time management. Resources Mentioned: Use a notebook or voice memo app to document how your toddler brain has impacted you and brainstorm ways to let your adult brain lead. Connect with Kelly: Instagram: @ProductivityGeniusCoach Email: [email protected] Rate & Review:Enjoying the podcast? Leave a review and share how understanding your brain has helped you master productivity. Sneak Peek into the Next Episode:In the next episode, Kelly shares her favorite strategy for clearing mental clutter: the Brain Dump Method. Plus, she’ll teach you how to use AI to make this process even more powerful and fun. Don’t miss it—subscribe now!

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• #39 Why Time Management Is the Ultimate Life Hack

  Show Notes for Episode: Why Time Management Is the Ultimate Life Hack Episode Summary:In this episode of The Productivity Genius Podcast, Kelly Fifield explores why time management matters and how it’s more than just a practical skill—it’s a transformational tool for reclaiming your life. Discover why managing your time is really about managing your mind and how choosing intentionality over busyness can bring you closer to the life you’re truly meant to live. If you’ve ever felt stuck in a cycle of overwhelm, this episode is the mindset reset you need. What You’ll Learn in This Episode: The Real Purpose of Time Management: Time management is not about doing more; it’s about making space for what truly matters. Learn how intentional time management aligns with your purpose and boldest self. The Cost of Not Managing Time: Understand how endless busyness and distractions impact your mental and emotional health. Discover how procrastination robs you of the happiness and progress you deserve. Your Power to Redesign Your Time: Shift your mindset from scarcity to abundance by recognizing your ability to choose how you spend your time. See time as a resource for creating a life filled with purpose, joy, and connection. Action Step to Start Today: Take two minutes to list areas of your life that would improve with more time, attention, and focus. Reflect on how mastering time management can add value to those areas and document your thoughts for future motivation. Key Takeaways: Time management is really mind management—it starts with intention, not tactics. Your time is finite, but how you use it can create infinite possibilities for growth and fulfillment. You have the power to reclaim your time and align it with the life you are meant to live. Resources Mentioned: Grab a notebook or use your phone to complete the 2-minute exercise and reflect on the areas of life that matter most to you. Connect with Kelly: Instagram: @ProductivityGeniusCoach Email: [email protected] Rate & Review:If you found this episode inspiring, leave a review and share how intentional time management has impacted your life. Sneak Peek into Next Week’s Episode:In the next episode, Kelly will dive into how your brain impacts productivity. You’ll discover why past struggles with time management make perfect sense and how simple mindset shifts can lead to dramatic improvements. Don’t miss it!

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